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Free photography invoice template

Bill shoots and events with coverage hours, prints and travel listed, and the booking retainer taken off the balance.

Use this template

Opens with typical photography lines filled in. Free, no sign-up, PDF made on your device.

Northside Photographyhello@northside.example

Invoice

# INV-014
Issued
3 Nov 2026
Due date
17 Nov 2026
Booking reference
Smith–Jones wedding
Event date & venue
14 June 2027, Rosewood Hall
Bill toJordan Ellis27 Cedar Avenue
DescriptionQtyRateAmount
Wedding coverage — 8 hours1$2,400.00$2,400.00
Second shooter1$600.00$600.00
Print album, 30 × 30 cm1$350.00$350.00
Travel (miles)120$0.60$72.00
Subtotal$3,422.00
Amount due$3,422.00
Notes

Balance due 14 days before the event date. Edited gallery delivered within 6 weeks.

Sample invoice with example prices

What to include

  • The session or event date and hours covered
  • The number of edited images and how they are delivered
  • Usage or licensing rights
  • The retainer already paid and the balance due

Common questions

How do I show the booking retainer?

Enter it under Adjustments → "Deposit already paid", and the invoice shows the remaining balance.

Should I mention image licensing?

Yes. A short line in the notes on how the client may use the photos avoids disputes later.

Related templates

Freelance

Projects, hours and a pay-online link.

Consulting

Day rates, retainers and PO numbers.